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ACLC Meeting Minutes

10-13-2011

Call to order: Sergeant at Arms Teri called meeting to order at 7:35
Attendance:
   Chrysty, Tyler, Kate, Curren, Denise, Teri, Trinity, Steve of board (Quorum achieved); Billy, Drew, JJ,Spencer, Randy, Joan, Pony, Schon, Bob, Victoria, Onyx of membership
Introduction of guests/pledges: Thib
Review of minutes:

Corrections: Name spelling changes (completed 10/15/11)
Motion to approve minutes with changes: Joan
Second: Victoria
Vote: Tyler abstains; unanimous in affirmative

President's report:

I would like to apologize for not being here tonight, but my heart is heavy with sadness. We would like
to welcome you to a new year with ACLC. We are hoping to bring to ACLC a new positive, welcoming
year in which we grow together as a club.
I as president would like to get this year started by saying congrats to all of our new titleholders.
-Mr. ACL Curren
-Ms. ACL Kate
-American Leather Woman Trinity
-American Leather Boy Tyler Fong (Honorary member of ACLC)
-Ms. SF Leather Miss Bethie B
Thank you all again for being here and I look forward to a wonderful year.
Vice president:

Passed around a sympathy card for Fawn, and a card for PAWS.

Treasurer's report:

Club dues are now owed. $20 are due to Denise (Treasurer).
No budget yet. Financial books need to be reconciled before budget can be given. Expect one by
November GA.
Top page is transactions from 10/3. These transactions were done on 9/30, but due to bank
error, they weren't posted until 10/3. Statements for October will not be available until November. $56
is for money orders (10 done). The 10 checks that follow are each of the money orders. Check #1044 is
the combined check for end-of-the-year distribution.
Spencer asked why checks and money orders were being done together, instead of simply just
checks or just money orders. Schon and Joan clarified that the 2010 board needed to close their
financial books by 9/30 (end of fiscal year). Because of this, all checks that were given out in that year
also need to be cashed by 9/30. The challenge is that the distribution checks won't be given out until the
Anniversary party on 10/22. That money will be physically in the accounts until the distribution checks
are cashed. In order to properly close out the books for the 2010 fiscal year so that there is no more
money in the 2010 account (and retain 501c3 status), the 2010 board wrote and cashed checks, which
were then turned into money orders so that the money would be then drawn from the account. During
the 2009 board, Billy had a personal account with Wells Fargo, and was able to make money orders for

free. No one on the 2010 board had a personal account with Wells Fargo, and thus had to be charged
$56 dollars to write them. Every board will need to go through this process at the end of their fiscal year.
JJ asked about check 1044. Schon clarified that it's all surplus from last year. $4,000 is carry-
over, and $7,000+ is charitable donation.
Joan pointed out that Check 1044 ($7,439.58) doesn't match the distribution reconciliation page
entry (¡°Donation to Beneficiaries¡± line in ¡°Pending 2011 Payments¡± section) of $7,391.67, with $47.91
difference between the two. Schon cannot give an answer. Schon will talk to Dani, and get back to
Denise about it by Friday (10/14).
Checks 1045-1050 were not included in the report, nor were they given over to Denise. Denise
cannot reconcile the books until checks 1045-1050 are found or cancelled.
Motion to table treasurer's report until next month: Joan
Second: Randy
Vote: Denise, Teri, Schon abstains, Drew opposes, All others approve. Motion Passes.

Titleholder's Report:

Curren: He is currently in discussion with the GSA from Chibeaux, Las Pacitas, and Cal-State East
Bay to involve the Imperial Star, Ducal, and ACLC in a panel discussion. This would be a great way to
get our group out there and increase membership. There is no date set for this event, because the
various groups are still discussing who will be involved, where and when it will be, etc. Chrysty asked
what literature is available for titleholders to take with them. Joan explained that there are trifold
applications, and Billy further pointed that there are display boards, both of which have information.
Steve pointed that reminded that members must be 21+. Chrysty asked about history of ACLC. Is in
books given to board members.
Curren also mentioned another potential social event on the 29th at Turf Club: hold a potluck
meet n greet of Title holders, ACLC, community members, demos, etc. Joan questioned asked if we
would be doing it as an ACLC event. Steve and Joan suggested that the event should be unbannered, or
given over to Larry to avoid liability should something go wrong in the

Kate: Last weekend was Ms SF Leather. She also went to Folsom weekend and had a blast, especially the
Golden Gate Guard Leather Cruise. Most notably, the view (especially the sunset) on the San Francisco
Bay was breathtaking.

Past events:

Blessing of Animals: Drew announced that we raised $100 to go to PAWS (Pets Are Wonderful
Support). Special thanks to Mike for grill.

Upcoming events:

Santa Clara County Leather Association is having their Leather Weekend November 4-6. Most
events are at Renegades. Sunday brunch at Denny's in San Jose. Kate has fliers for more information.
There is a celebration of life for Elena Hall on November 5, 12pm-5pm at the Turf Club. Please
bring a dish to share if you can. Elena was an honorary member of the club, helped the club for years,
and was Fawn's mom.
The 4th Thursday of October, the 27th, is the last ACLC BBQ for the year at the Turf Club, at 5:00,
weather permitting.
Mr. Bolt contest is Oct 14-15, in Sacramento.

Turf Club anniversary is Tuesday. This is a low key event, as it's not one of the big anniversary
years for the establishment. Members are invited to come to support.
ACLC's Anniversary party Oct 22 6-9 at the Turf Club. Invitation/club overlay only please. Deb/
Schon have extra invitations if more are needed.

Committee formation:

The following people volunteered to be on the following committees:
~Events: Joan (Chair), Chrysty, Curren, Kate, Billy, Victoria, Trinity, Mike
~Contest: Billy (Chair), Tyler (Chair-in-Training), Curren, Kate
~Newsletter/Public Relations: Denise (Chair), Curren, (Deb?)
~By-Laws/Policies: Teri (Chair), Steve, Joan, Randy
~Membership/Logo: Chrysty (Chair), Denise, Trinity, Steve, Teri, JJ, Spencer
~Education: Steve (Chair), Chrysty, Kate, Curren, Joan

Other Business:

The 2011 board will be putting out a survey within the week for improving ACLC. A paper copy
was passed out, but the online version will be sent on Monday, 10/17.
Curren mentioned that one of the Ducal court noticed that the ACLC website does not show the
Anniversary party. Chrysty suggested that Wolf is contacted and get the calendar and website updated.

Motion to adjourn the meeting: Kate
Second: Steve
Vote: Unanimous in affirmative, Adjourned at 9:03